There are two type of visa that can be used by the students to study in ISI Yogyakarta, which are:
Visa Kunjungan Sosial Budaya (VKSB)
VKSB is a given to the foreigners who visit Indonesia for non-working activities, including governmental, tourism, social cultural, and business activities. Recommend for students who want to take Bachelor/Master/Ph.D degrees, exchange program (2-12 months), training program (2-6 months), and summer course programs in ISI Yogyakarta.
Duration: 30-90 days from the arrival date, normally 60 days
Application Requirements : Application is needed for the students
Benefits :
This visa is possible to be extended for 5 times (for 30 days/each extension). The total duration to stay is 7 months since the arrival date
This visa is possible to be converted into 6 months/1 or 2 years Limited Stay Visa (Visa Ijin Tinggal Terbatas-VITAS)
Making the Extension
Maximum extension is five times, for maximum 30 days per extension
Required Documents :
| No | Requirements | Quantity | Notes |
| 1 | Valid passport | 1 | |
| 2 | Departure Card | 1 | A paper which consist of both departure and arrival card that you must fill in. This card is given on the plane before landing by the flight attendant. The arrival card will be submitted to the Immigration officer in the airport. The officer will stamp your arrival date on the departure card and give it back to you. You must keep this departure card until you leave Indonesia. |
| 3 | Copy of passport | 1 | 1 identity page, 1 visa page, 1 extension page (required only after the first extension) |
| 4 | Colored 4×6 cm photograph in red background | 1 | Required for the first extension only |
| 5 | Letter of Sponsorship | 1 | Signed by the head of UIA/the coordinator for academic mobility on the legal stamp (materai) and the official stamp of UUI. |
| 6 | Letter of Petition from the sponsor | 1 | Signed by the head of UIA/the coordinator for academic mobility on the official paper |
| 7 | Filling the immigration form | 1 | Provided by the immigration office, assisted by UIA staff |
Time for Extension : 7 days before the due date
Duration of process : 3-5 working days (M-F), excluding the national holidays
Extension fee:
Official fee from the Immigration Office is IDR 250.000/extension for maximum 30 days. UIA ISI Yogyakarta encourages the students to make their extension by themselves, so that they will learn how to process their immigration arrangement. Assuredly, UIA will provide the assistance and supervision for the students during this process.
The students who received scholarship from the Government of Republic of Indonesia (Dharmasiswa Scholarship), do not need to pay the fee, as it has been provided by the Ministry of National Education of Republic of Indonesia.
Travelling Abroad
VKSB holder may travel abroad without having re-entry permit from the immigration, however, the visa is automatically expired once the holder is abroad.
Important Notice :
Students who study for more than 6 months should report to the Immigration Office at maximum 7 days after his/her arrival, accompanied by the UIA staff.
Legal consequences given by the Immigration officer to the respected students for tardily extending their visas, are solely students’ responsibility. The VKSB holder must pay the fine of IDR 200.000 for each day of the detainment. The next visa validation days will be issued and calculated according to the stamped date on the passport. Holidays and weekends are calculated as active days and will be charged fine as well. UIA will only provide an assistance in the administration procedure.
Visa Ijin Tinggal Terbatas (VITAS)/ Kartu Ijin Tinggal Terbatas (KITAS)
Visa Ijin Tinggal Terbatas (VITAS) is a given to foreigners either for working purposes or for non-working purpose, including degree earning (study), long term training, research, and family reunion. VITAS holder will hold a KITAS (a yellow card of limited stay visa) and the immigration control book (blue). Recommended for a student who wants to earn a degree or a minimum of one year program.
Duration : 6 months, 1 year, 2 years
Benefits :
Does not require monthly visa extension
Costs less than the monthly visa extension
There are 2 sources of KITAS holders:
VKSB Conversion
Required Documents :
| No | Requirements | Quantity | Notes |
| 1 | Valid passport | 1 | |
| 2 | Departure Card | 1 | A small paper which consists of departure card and arrival card that you fill, given by the flight attendant on the plane before landing, and the arrival card will be submitted to the immigration officers in the airport, and they will give you the departure card and the date of your arrival on it that you will keep until you go abroad again. It is suggested that it is securely attached in the student passport. |
| 3 | Copy of Departure Card | 1 | Both sides |
| 4 | Copy of passport | 1 | Identity page, visa page |
| 5 | Photographs, with red background | 6 | 6 for 3 cm x 4 cm |
| 6 for 2 cm x 3 cm | |||
| 6 | Letter of sponsorship | 1 | Signed by the head of UIA/the coordinator for academic mobility on the legal stamp (materai) |
| 7 | Letter of petition from the sponsor | 1 | Signed by the head of UIA/ the coordinator for academic mobility on the official paper |
| 8 | Curriculum Vitae | 1 | Provided by the student |
| 9 | Copy of study permit | 1 | Provided by the UIA |
| 10 | Copy of the VITAS otoritation | 1 | Issued by the Directorate General of Immigration in Jakarta |
| 11 | Filling the immigration form | 1 | Provided by the immigration office, assisted by UIA staff |
Important Notices :
Please carefully keep your KITAS and the Immigration Control Book. In case of missing, the students have to undergo the procedure from the beginning. The cost for a new KITAS with the same ID number is twice higher than the previous KITAS.
GENERAL REQUIREMENTS FOR MAKING VITAS
Study Permit
Study Permit is an obligatory permit for international students of ISI Yogyakarta. It is issued by the Biro Perencanaan dan Kerjasama Luar Negeri (Bureau of Planning and Foreign Cooperation) of the Ministry of National Education.
In order to get a VITAS, students have to get Student Permit from the Ministry of National Education. Study permit is compulsory for applying and renewing KITAS. The students must arrange this permit-preferably through email-with the staff of UIA ISI Yogyakarta prior to their arrival. For VKSB holder, the students are welcome to start their study in ISI Yogyakarta even though their student permit is still in progress. This regulation is also applicable for students with certain circumstances, such as the registration date is close enough with the starting date of the study scheduled.
Nevertheless, this process is not applicable for the students with the scholarship provided by the Government of Indonesia. Student permit for these students are provided by the Ministry of National Education.
Required Documents :
| No | Requirements | Quantity | Note |
| 1 | Letter of Petition | 1 | From the students to ISI Yogya |
| 2 | Copy of Valid Passport | 1 | |
| 3 | Letter of Financing Guarantee | 1 | Usually from parents/legal guardian |
| 4 | Colored 4×6 cm photographs in red background | 2 | |
| 5 | Copy of the latest certificate and transcript | 1 | Legalized by the head of former education institution |
| 6 | Letter of recommendation | 1 | Signed by the representative office of student’s home country in Jakarta (optional) |
| 7 | Guarantee letter for not participating in any political activities during the students’ stay in Indonesia | 1 | Provided by the students, signed on legal stamp (materai) of Indonesia |
| 8 | Guarantee letter for not working during the students’ stay in Indonesia | 1 | idem |
| 9 | Guarantee letter to obey all the regulation of Republic of Indonesia | 1 | idem |
| 10 | Letter of petition from ISI Yogyakarta | 1 | Sent to the Bureau of Planning and Foreign Cooperation, the Ministry of National Education in Jakarta |
| 11 | Reference of health condition | 1 | Issued by a medical institution or an institutional doctor |
| 12 | Curriculum Vitae (cv) | 1 | Provided by the students |
- Duration of Study Permit: 1-2 years
- Duration of Process: 2 weeks-2 months, supervised by UIA staff for Academic Mobility
- Extension of Study Permit
Required Documents :
| No | Requirements | Quantity | Note |
| 1 | Letter of Petition | 1 | From the students to ISI Yogyakarta |
| 2 | Copy of Valid Passport | 1 | |
| 3 | Letter of Financing Guarantee | 1 | Usually from parents or legal guardian |
| 4 | Colored 4×6 cm photographs in red background | 2 | |
| 5 | Copy of the latest study permit | 1 | Provided by UIA or the students |
| 6 | Letter of recommendation | 1 | Signed by the representative office of student’s home country in Jakarta (optional) |
| 7 | Guarantee letter for not participating in any political activities during the students’ stay in Indonesia | 1 | |
| 8 | Guarantee letter for not working during the students’ stay in Indonesia | 1 | |
| 9 | Guarantee letter to obey all the regulation of Republic of Indonesia | 1 | |
| 10 | Letter of petition from the UUI | 1 | Sent to the Bureau of Planning and Foreign Cooperation, the Ministry of National Education in Jakarta |
| 11 | Reference of health condition | 1 | Issued by medical institution or institutional doctor |
| 12 | Copy of KITAS | 1 | Provided by the students |
| 13 | Copy of Surat Keterangan Lapor Diri (SKLD) | 1 | Provided by the students (optional) |
| 14 | Copy of Surat Keterangan Tinggal | 1 | Provided by the local government |
- Duration of the extension : 1-2 years
- Duration of Process : 2 weeks-2 months, supervised by UIA staff for Academic Mobility
Surat Keterangan Lapor Diri
SKLD is a letter stating that a foreign student has been registered in the Police record. In case of emergency, the police can identify the foreigners easily. SKLD is submitted to the Police Department in any provinces in Indonesia, called Kepolisian Daerah (POLDA). The students are required to make this letter within 30 days after receiving KITAS. The students will be asked to give recommendation letters (provided by UIA ISI Yogyakarta) and their finger prints to the Police Department for the records.
Required Documents :
| No | Requirements | Quantity | Note |
| 1 | Copy of Departure Card | 1 | Provided by the students |
| 2 | Copy of Passport | 1 | Identity page |
| 1 | Visa page including the last stamp from the Immigration office | ||
| 3 | Copy of KITAS | 1 | Provided by the students |
| 4 | Copy of Immigration Control Book | 1 | Provided by the students |
| 5 | Copy of the latest study permit | 1 | Provided by the students |
| 6 | Colored photograph, with red background | 1 | |
| 5 | 3×4 cm | ||
| 5 | 4×6 cm | ||
| 7 | Letter of Sponsorship | 1 | Signed by the head of UIA/the coordinator for academic mobility on the legal stamp (materai) |
| 8 | Filling the SKLD and finger prints form | 1 | Provided by the Police Office, assisted by UIA staff |
Official Fee
IDR 150.000 – 200.000/person everytime new KITAS is issued